If you run a fitness or wellness studio, you know that scheduling classes and managing appointments can be time-consuming. Today’s customers expect to book their 6 a.m. yoga session or evening spin class in just a few taps on their phone — no phone calls, no waiting.

According to a 2024 survey, 81% of clients prefer booking fitness classes online through the provider’s website or app. Only 12% use third-party booking sites, while walk-ins and guest bookings account for less than 7%.

That’s why having a reliable fitness scheduling software isn’t just convenient — it’s essential. These tools not only make bookings easier for clients but also help you track attendance, monitor class popularity, and manage instructors efficiently.

In this guide, we’ll explore the key features to look for in scheduling software and review 11 of the best options for fitness studios in 2025.

What Does Fitness Studio Scheduling Software Do?

Scheduling software is more than a digital calendar. It’s a complete management solution that helps you handle bookings, payments, staff, and client communications — all from one dashboard.

Here’s what great fitness scheduling software should include:

1. Online Booking

This is the heart of every scheduling system. Look for features that allow your clients to:

• Browse available classes and book instantly through your website or app

• Join a waitlist and receive automatic notifications when a spot opens

• Experience your branding through custom booking pages with your logo and colors

2. Calendar Management

Your software should make it easy to:

• Schedule classes and assign instructors

• Avoid double-bookings

• Sync schedules with staff’s personal calendars

A centralized calendar keeps everyone — from instructors to clients — on the same page.

3. Social Media Integration

Many platforms now allow you to add a “Book Now” button directly to your Instagram or Facebook page.
Some also track which social platforms bring in the most bookings and can even auto-post class updates to your feeds.

4. Customer Notifications

Automated messages save time and boost engagement. Look for tools that:

• Send reminders via email or text

• Announce new classes or studio news

• Personalize messages for birthdays, milestones, or re-engagement campaigns

5. Client Information Management

A good system maintains a client database that includes:

• Contact info and membership details

• Attendance history and class preferences

• Digital waivers and emergency contacts

Advanced platforms also offer a client portal where members can view schedules, update information, and buy additional services.

6. Instructor Management

Scheduling tools can help you manage staff availability, assign classes, and track instructor performance.
Some even monitor certifications, manage substitute teachers, and let instructors request time off directly through the system.

7. Analytics and Reports

Analytics give you a clear view of your studio’s performance — such as:

• Class attendance trends

• Top-performing instructors

• Member retention rates

• Revenue by service type

These insights can be exported into spreadsheets for deeper analysis.

Top 11 Fitness Studio Scheduling Software Options

Below are some of the best scheduling platforms for 2025 — from enterprise-level tools for large studios to simple apps for solo trainers.

1. Mindbody

Best for: Large fitness and wellness businesses

Mindbody is an all-in-one management platform used by thousands of studios worldwide. You can manage staff schedules, class bookings, and customer relationships all in one place.

Clients can book through your website or via the Mindbody marketplace, which connects you to millions of potential customers.

Highlights:

• Staff and class scheduling

• Marketing automation and lead tracking

• Branded mobile app and loyalty programs

• Integration with Shopify for merchandise sales

Pricing: Starts at $99/month per location

2. Meety

Best for: Shopify-based studios and small businesses

Meety is a simple yet powerful appointment booking app for Shopify. It allows you to create and manage bookable services directly from your Shopify store.

Highlights:

• Unlimited bookings (even on free plan)

• Supports in-person and virtual classes

• Syncs with external calendars and video meeting links

• Automated email reminders on paid plans

Pricing: Free plan available; paid plans from $14–$47/month

3. WellnessLiving

Best for: Multi-service fitness and wellness centers

WellnessLiving offers everything from class scheduling to marketing automation. It supports studios like yoga, martial arts, dance, and personal training centers.

Highlights:

• Online class booking and “book-a-spot” options

• Virtual streaming (FitLIVE) and on-demand video hosting (FitVID)

• AI-powered client retention tools

Pricing: Starts at $69/month with custom enterprise options available

4. Glofox

Best for: Gyms and boutique fitness studios

Glofox provides a complete suite for managing memberships, payments, and class schedules. Its mobile app allows real-time updates and direct communication with members.

Highlights:

• Instructor and class scheduling

• Member retention analytics

• Community app for client engagement

Pricing: Custom quotes based on studio size

5. StudioBookings

Best for: Budget-conscious studios

StudioBookings offers similar functionality to Mindbody but at a fraction of the cost. It’s great for yoga, pilates, cycling, and Zumba studios.

Highlights:

• Online scheduling and waitlist management

• Membership tracking and renewal reminders

• Revenue and attendance reports

Pricing: From $25–$115/month, depending on staff size

6. Punchpass

Best for: Yoga and dance studios offering flexible pricing models

Punchpass lets clients book private or group sessions easily. It supports donation-based, sliding-scale, or gift-class payment models.

Highlights:

• Unified class calendar and virtual Zoom integration

• Standing reservations for recurring classes

• Email marketing automation

Pricing: Free 14-day trial; paid plans from $49–$149/month

7. Clubworx

Best for: Multi-location or franchise fitness studios

Clubworx provides a powerful CRM, scheduling tools, and optional branded mobile apps — no coding required.

Highlights:

• Free hosted website or integration with existing site

• Automated billing and CRM tracking

• Self-check-in kiosks and POS features

Pricing: Free version available; paid plans start at $109/month

8. Fitli

Best for: Yoga, dance, and small fitness studios

Fitli offers robust scheduling, reminders, and digital waiver management for small studios.

Highlights:

• Unlimited appointments and recurring bookings

• SMS and email reminders

• Group and individual messaging

Pricing: From $49/month, includes 30-day free trial

9. FLiiP

Best for: Multi-location gyms and franchises

FLiiP focuses on automation — from lead generation to client retention. It even offers a custom-branded mobile app for your members.

Highlights:

• Lead nurturing and no-show follow-ups

• Multi-location support

• Integrated CRM for sales tracking

Pricing: Starts at $129/month; enterprise quotes available on request

10. Zen Planner

Best for: Gyms, martial arts schools, and boutique studios

Zen Planner is a robust platform combining membership management, payment processing, and workout tracking. It even includes an AI-powered assistant to automate member communication.

Highlights:

• Workout tracking and progress reports

• Lead qualification automation

• Retail POS integration

Pricing: From $99 to $348/month, depending on plan

11. Fitune

Best for: Solo trainers and small studios

Fitune is a simple all-in-one solution with a free branded mobile app. It supports live and on-demand classes with integrated payments.

Highlights:

• Memberships, class packs, and one-time purchases

• Zoom integration for virtual training

• Free plan available for up to 20 clients

Pricing:

• Free plan

• Pro: $59/month

• Plus: $119/month

• Ultra: $219/month

Whether you’re managing a single yoga studio or multiple fitness centers, choosing the right scheduling software can transform your business.

These tools help automate repetitive tasks, improve client experience, and give you valuable insights into what drives growth.

If you’re just starting out, tools like Meety or Fitune are affordable and beginner-friendly. For larger operations, Mindbody, WellnessLiving, or Glofox deliver enterprise-level control.

No matter your size, investing in a powerful scheduling solution means more time focusing on what truly matters — helping your clients feel their best. 💪